Your client’s bill format
100+ ready bill layouts, including client-specific formats with annexures. No more re-doing bills in Excel.
VCS / Transport ERP / FTL & corporate
VCS Transport ERP · For FTL & corporate transporters
FTL billing in your client’s format.
With e-Invoice.
Bill every corporate client the way they want it, generate the e-Invoice, track submission and short payments, and see the real profit of every branch.
- 100+ bill formats
- e-Invoice (IRN)
- Detention bills
- Branch profit
What is FTL transport billing software?
FTL transport billing software turns trips into correct, on-time bills for corporate clients. VCS Transport ERP bills multi-LR freight in the client’s own format, generates the e-Invoice (IRN), applies GST and contract rates, adds detention and supplementary bills, tracks bill submission and deductions, and shows net profit by branch after lorry hire and trip expenses.
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Built in
Billing the way corporate clients expect
GST & e-Invoice
Intra-state, inter-state and UT GST on every bill; e-Invoice IRN from the freight bill.
Rate contracts
Rates by party, zone or route, with CFT, weight slabs, minimum weight, FOV % and fuel surcharge; bulk upload from Excel.
Detention & extras
Detention bills, supplementary bills and non-transport bills alongside the freight bill.
Submission & follow-up
Bill submission with letters, auto emails of bills and outstanding, deductions and credit notes with GST.
Profit you can trust
Revenue minus lorry hire and trip expenses, by branch and by month; vehicle-wise P&L.
Before vs after
Month-end billing, without the late nights
| Without VCS | With VCS Transport ERP |
|---|---|
| Each client’s bill re-made in Excel | Printed in the client’s own format |
| e-Invoice generated separately on the portal | IRN generated from the freight bill |
| Detention forgotten or billed late | Detention bills from the same LRs |
| Profit known only after the CA closes books | Branch-wise net profit on the dashboard |
FAQ
Questions FTL transporters ask
Can bills be printed in my client’s own format?
Yes. VCS has 100+ ready freight bill layouts, including client-specific formats with annexures, and new formats can be added for your clients.
Does VCS generate the e-Invoice (IRN)?
Yes. The e-Invoice is generated from the freight bill and the IRN is stored on it, along with intra-state, inter-state or UT GST.
Can I bill detention charges?
Yes. Detention bills, supplementary bills and non-transport bills are made from the same LRs and posted to the client’s account.
How can I get POD faster and bill the same day?
Every LR has its own QR code. The driver scans it with the phone camera, takes a photo of the POD, and the delivery and POD go into VCS Transport ERP in one tap. No app and no login. Your customer gets an SMS and email, so you can bill the same day.
How do I handle short payments and deductions by clients?
Receipts can be entered with deductions against each bill, and debtor credit notes with GST keep the outstanding correct.
Can parties pay freight online, and the receipt be made automatically?
Yes. The party pays by link, and the MR is made automatically with the bank reference. No matching against the bank statement. From the to-pay or paid MR, or the debtor receipt, press Send Payment Request: the party gets the link by SMS, and you can share it on WhatsApp too. They pay by UPI, card or net banking, straight to your bank account. Debtor receipts are bill-wise, with TDS deducted. One report shows what came in, what is pending and what failed, and any payment without a receipt is flagged at the top.
Can I see profit by branch?
Yes. The dashboard shows revenue, lorry hire, trip expenses and net profit for every branch and every month.
Bring one of your client’s bills
We’ll show it made, e-invoiced and submitted in VCS during the demo.
Call 98216 05790 · 80809 20274 · 91520 48770